You can also download a sample invoice here. Aside from helping to keep your cash flow consistent, invoices also serve as records of work fulfilled for clients and proof of business income should you ever find yourself audited by the IRS.įollow the step-by-step guide below to create your own invoice, using the example here as a reference. We’ve also included a simple template you can download and use as a reference for your own business.Īn invoice is a document used by businesses to request payment for goods delivered or services rendered during a certain period. This guide walks you through how to create an invoice and shares tips on issuing one so you get paid on time every time. Luckily, it’s easy to create a professional invoice once you know what one looks like. On the other hand, unclear or inaccurate invoices confuse recipients and prevent prompt payment. One row for every separate service performed for the client, followed by a final row reserved for the total amount you are charging the client for all services.Many businesses rely on invoices as their primary method of payment for their offerings, so it’s important to get the invoice creation process right.Īn invoice that’s easy to pay shows professionalism and encourages customers to work with you again.Write the total amount you are charging for the service performed. If you charge by the hour, write how many hours were spent performing the service. If you charge by the hour, write the rate as $00.00/hr. Rate: Write the rate you are charging for the services or items. Write how many pages you copyedited, how many pieces of jewelry were purchased, etc. Write the date the service was performed or the item was purchased. This is where you list the task you performed, such as copyediting, or the item that was purchased from you, such as handmade jewelry. Your chart should contain the following components: X Research source If you're using word processing software, create a table in which you will list the different services you performed for your client, or the items that were purchased from you for which you are requesting payment. If you don't have an agreement, figure out the standard pay-by period in your industry in most cases, it's 30 to 45 days. If you have an agreement with the business you are invoicing about when you can expect to get paid, write that date as the due date. Even if you choose to number your invoice by date, you should clearly write the date on a separate line. In any case, make sure you number your invoices in sequential order so you don't confuse yourself. If you choose the latter, you can add "-01" to the end to differentiate between invoices sent on the same day. You can number your invoices numerically (1, 2, 3, 4) or by date (for example,, for the year, month and day of the invoice). Since you are the one sending the invoice, you may choose the numbering system that works best for you. Write the following information on separate lines on the right side of the page: X Research source On the right side of the page, across from the recipient's contact information, include the details of your invoice. Write the invoice number and other invoice information.
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